Each time you post a batch, QuickFill automatically creates a batch report describing the transactions in that batch.
The batch report contains as many as three sections. If you don't want all of these sections in your batch reports you can tell QuickFill which ones to include on the 'Preferences' screen. Click here for details on 'Preferences'.
Part one of the batch report is a transaction log. It shows you the types of transactions you entered and the amounts QuickFill posted to each of your general ledger accounts for those transactions. For each transaction in a batch you'll see a header line and one or more accounting entries. The header line contains a reference number, the type of transaction, the order number, the publication code, and sometimes a brief description of the transaction—for example, you might see "Current order," which indicates that the transaction applied to the customer's current order.
Under the header line, you'll see accounting entries for each transaction. Each line of accounting data includes the amount of the entry, the name of the account code, and a description of the code. Usually a transaction creates only a single line, but sometimes a transaction can affect more than one order. If this happens, QuickFill creates two batch log entries, but they'll have the same reference number. 'Payment', 'Transfer', and 'Cancel' transactions, for example, can generate more than one batch log entry.
You get part two of the batch report only if your batch included payments. This part of the report shows the payer, payment type, check number or partial credit card number, order number, amount of each payment in the batch, and total payments. This report makes it easier to fill out a bank deposit slip when you deposit your checks. Or your bank may allow you to use the report in place of a deposit slip.
You get part three of the batch report only for new order batches. This part contains a list of the names entered, the publication, term of the subscription, the starting issue, shipping class and the amount due.
Note: If you disable all three parts of the batch report, QuickFill won't generate a report. However, you can always print a report later by selecting 'View batch log' under 'Accounting' on the main menu.
You use 'Preferences' under 'Definitions' on the main menu to specify when QuickFill should print your batch reports. If you have a printer attached to the computer on which you're entering transactions, you'll probably want to print the batch report after you post each batch. But if you plan to print the reports on some other computer—or would rather print them all at the end of the day—you can specify, by using 'Preferences', that QuickFill should not print the batch reports automatically when you close the batch. QuickFill then stores these reports, and you can print them whenever you want by choosing 'Print…' under 'Reports' on the main menu.
You can save up to 500 batch reports in 'Print saved reports'. If you have 475 or more saved batch reports, QuickFill will issue a warning that you are reaching the limit of 500 each time you try to post another batch. If you ignore this warning and end up with 500 saved batch reports, you will not be able to post additional batches until you delete some of the saved batch reports.