The term description comes from the entry you made in the 'Term description for the renewal notice' field in the 'Offers' screen (under 'Definitions'). If you left this field blank, the term description appears as the number of issues followed by the number of copies—for example "12 issues, 2 copies." If either quantity is 1, then it is omitted. If both are 1, then only the words "1 copy" are printed. Note that the number of issues comes from the offer definition, while the number of copies comes from the order being renewed.
The wording of the term is changed slightly if you indicated that the publication is something other than a periodical on the publication definition general tab. For services and memberships the number of issues is never printed. For conferences the word "issues" is replaced with "sessions" and the word "copies" is replaced with "persons." For memberships the word "copies" is replaced with "members." For online services the word "copies" is replaced with "users."
Click here for details on the effect of unit pricing and stepped pricing on renewal notices .
If the notice is going to an agency, QuickFill calculates the price based on the renewal discount rate for the agency.
The shipping code description (for example, "First-class postage"), with two exceptions, comes from the shipping code descriptions on the 'Shipping' tab of the 'Publications' screen.
The order you're renewing is a group order, and you've used more than one shipping code with a nonzero shipping charge. In this case, the description will appear simply as "Shipping." (That's because in this case there's no room to specify more than one type of shipping—for example, "airmail" and "first-class.")
The order you're renewing uses a shipping code for which you've provided no description. Again, in this case, the description appears simply as "Shipping."
QuickFill calculates shipping charges for the order you're renewing by using the term of the detail offer and the quantities and shipping codes for each ship-to customer. If there are no shipping charges, the shipping line is omitted.
QuickFill calculates the tax by using the term and price from the detail offer and the quantity and tax jurisdictions for each ship-to customer.
The "Credit" line prints only if the customer has a credit.
If the detail offer is for a minimum quantity of 1, the total amount is labeled "Total"; otherwise the total amount is labeled "Total for x copies," where "x" represents the minimum quantity.