Detailed order display (Accounting tab)

This tab, as its title suggests, displays accounting information for the selected order (such as, earned income, deferred income, etc.). It also contains a list of all payments entered, together with refunds, bounced payments and adjustments.

Click on the next subscription toolbar button, and QuickFill displays the next order in the list, if any. Click on the prior subscription toolbar button, and QuickFill shows you the previous order.

Accounting data

Full price

The total price of the order, including sales tax (if any) and shipping.

Full price (adjusted for cancel)

This figure is usually the same as the full price. However, if a subscription was canceled, you'll see a price that equals the value of the issues you've already served.

Total payments

The sum of all payments that a customer has made to date on this order. This total includes any transfers of payment from other orders.

Total refunds

The sum of all the refunds that you've issued for this order to date.

Amount due

The amount due for this order. A negative number means that the customer has a credit balance. If you see the phrase "unpaid balance written off" or "credit balance transferred to deferred income" the amount due will be 0. That's because QuickFill has transferred the balance to either the 'write-off' or the 'deferred income' account.

Earned income (cash)

The amount of earned income to date, using the cash accounting method.

Deferred income (cash)

The amount of deferred income, using the cash accounting method.

Earned income (accrual)

The amount of earned income to date, using the accrual accounting method.

Deferred income (accrual)

The amount of deferred income, using the accrual accounting method.

Write off (accrual)

The amount written off, using the accrual accounting method.

Issues served

The number of issues you've served to date for this order.

Issues served that were earned

This number is the same as the number of issues you served, but it excludes free issues and extension issues—that is, issues you send a customer to make up for ones he or she may have missed (click here for details on the 'Extension' transaction).

Issues remaining

The number of issues you still have to serve for this order.

Cancel flag set

You'll see this phrase if you or the customer canceled the subscription. When the subscription is canceled, QuickFill recalculates the order price so that it equals the value of the issues you've already served. See the 'Full price (adjusted for cancel)' field below.

Unpaid balance written off

You'll see this phrase if the amount due has been written off—either because the amount comes to less than the minimum bill amount you specified on the publication definitions form or because you told QuickFill to do so when you entered an underpayment or an adjustment. (Click here for details on the defining the minimum dollar amount to be billed.)

Credit balance transferred to deferred income

You'll see this phrase if an order had a credit balance and then expired or was canceled without your issuing a refund. This situation usually crops up with credit balances that are less than the minimum refund amount.

Payment transactions

In this area you will see a list of all of the payment related transactions that were applied to the order. The list columns are as follows:

Date

The date the transaction was entered.

Batch

The QuickFill batch number of the transaction.

Transaction

The type of transaction that was performed. Possibilities include a payment, a refund, a bounced payment, an adjustment or a transfer.

Number

Check number, wire transfer number or the last four digits of the credit card number.

Ticket

The ticket number for credit card transactions processed by QuickFill. Ticket numbers are assigned in ascending order starting from one. It is possible to have gaps in the ticket numbers. This occurs when credit card transactions are abandoned, possibly as a result of a declined credit card.

Amount

The amount of the transaction. Payments are positive, but refunds, bounced payments and transfers out to another order will be negative.

Type

The payment type code of the transaction.

Adjustment

Adjustments to payments appear in this column. Adjustments can result from the 'Adjust payment' transaction, and from refunds or bounced payments.

Trans ID

The transaction ID number for credit card transactions processed by QuickFill. This number is assigned by Element Payment Services. For credit card transactions processed outside QuickFill and for non-credit card transactions this column will be blank.

Approval

The payment approval number, for credit card payments processed by QuickFill.

AVS

The Address Verification System code. See below for a list of the possible codes.

Batch ID

For credit card transactions, the credit card batch number assigned by Element Payment Services. This is not the same as the QuickFill batch number.

Item ID

For credit card transactions, the item number within the credit card batch.

Address verification response codes