Publication definition (issue labels tab)

This tab contains information related to the labels that are produced when the 'Issue labels' update is run. The 'Issue labels' tab provides fields for specifying information such as what should be printed on the first line of each label.  The following list explains options for entering values as well as any restrictions you may encounter in each field. When you're through entering or changing information in any of the publication definition tabs, you can click on the tab to which you would like to move, click on "Cancel" to discard your changes, or click on "OK" to save all your changes.

Include on label

QuickFill reserves the first line of all issue labels for the expiration date, order number, or other useful identifying information. Here you can select up to five items to appear on the first line. QuickFill will put the items you select from left to right in the order you specify. The last item is printed flush right. If you assign customer number a "1," it will appear first. If you assign expiration issue a "2," it will be printed just to the right of the customer number and so on.

QuickFill will put as many fields as can fit on a 40-character label. There will always be at least one space between fields. This means that QuickFill may truncate or omit some of the lower-priority fields. The maximum size of each field when printed is:

 

Order number

9

Customer number

9

Expiration issue

20

Publication code

12

Purchase order number

20

Quantity

4

Demographic data 1

19

Shipping class

1

Service code

2

Premium code

12

User ID

15

Issue number

4

Issue date

20

 

If you select only one item and give it a priority of "1," QuickFill will print it flush left. If you assign it a priority other than "1," QuickFill will print it flush right. If you select more than one field and they all fit on the line, then QuickFill will put the last field flush right.

You can change the entry in these fields at any time.

If you choose to include the expiration issue on the top line of your labels, QuickFill will print "XXXX" for complimentary subscriptions. In addition, since controlled subscriptions may be canceled at the whim of the publisher, QuickFill will not print an expiration issue for these subscriptions.

Even if you don't put a number next to any of the options described above, QuickFill won't use the top line of the label for address information. Also, these options apply only to labels produced when you run the 'Issue labels' update. They don't apply to promotional labels (click here for more information on promotional labels ).

If you choose to have the premium code printed on the top line of the labels and you do not send premiums with the issue, it will only be printed on the premium labels and not the associated issue labels. The premium code will only be printed on the issue labels if you have defined your offers to send premiums with the issue.

Multicopy orders

Use this field to control how many labels QuickFill produces for multicopy orders.  If you leave it set to a value of one QuickFill will always produce one label for each order, regardless of the number of copies to be shipped. QuickFill sorts the labels into separate groups according to the number of copies you need for each subscription.  The first and largest group of labels will be for orders for a single copy.  The second group will be for orders with two copies and the third group for orders with three copies, and so on.

Alternatively you may wish to produce a separate label for each copy of a multicopy order.  That is, if a customer with one subscription has requested five copies of the publication, QuickFill produces five labels. This simplifies mailing procedures but adds to your postage costs. It can be expensive and even impractical to print separate labels for bulk orders for tens or hundreds of copies.  You use this field to set the dividing line between separate labels and a single label.  If the order is for more copies than the value you specify then QuickFill will produce a single label.  If the order is for a number of copies that is less than or equal to the value you enter here then QuickFill will produce a separate label for each copy.

You can change the entry in this field at any time.

Ship premiums using the same shipping class as the subscription order

Check this box and the labels for premiums will have the same shipping class as was specified when the order was entered.

Normally premiums that are shipped separately from the issues are shipped by the most cost effective method, which is usually not the same as the shipping method used for the issues themselves. For this reason, the premium labels generated by the issue label update do not specify a shipping class. In some cases you may have high value orders where the customer specified and paid for expedited shipping and you want the premiums to be sent using the same shipping class as the issues.

Label group split table

If you need to sort your issues into groups (i.e., new orders, gifts, renewal wrappers, etc.) that differ from the standard QuickFill groups of publication, issue, service code, shipping class, and quantity, enter the name of the label split table you would like to use for this publication in this field.

You cannot type directly in this field. Instead, right click and then select "Pick split table" to choose from a list of label split tables you've already defined; select "New split table" to create a new label split table; select "Change split table" to change the definition of the label split table now in this field (be very careful when using the "Change split table" option as the definition of the label split table will be changed in every place that it is used); or select "Clear" to remove the label split table that is currently in this field.

If the standard QuickFill label grouping is satisfactory, leave this field blank. Click here for details on defining label split tables.

Periodical class zone table

If your publication is mailed at periodical class postage rates, enter the periodical class zone table you would like to use in this field.

You cannot type directly in this field. Instead, right click and then select "Pick zone table" to choose from a list of periodical class zone tables you've already defined; select "New zone table" to create a new periodical class zone table; select "Change zone table" to change the definition of the periodical class zone table now in this field (be very careful when using the "Change zone table" option as the definition of the zone table will be changed in every place that it is used); or select "Clear" to remove the periodical class zone table that is currently in this field.

If you do not mail your publication at periodical class postage rates, leave this field blank. Click here for details on defining periodical class zone tables.

County and SCF table

If your publication is mailed at periodical class postage rates and you want to take advantage of discounted in-county and intra-SCF postal rates, enter the county table you would like to use in this field.

You cannot type directly in this field. Instead, right click and then select "Pick county table" to choose from a list of county tables you've already defined; select "New county table" to create a new county table; select "Change county table" to change the definition of the county table now in this field (be very careful when using the "Change county table" option as the definition of the county table will be changed in every place that it is used); or select "Clear" to remove the county table that is currently in this field.

If you do not mail your publication at periodical class postage rates, leave this field blank. Click here for details on defining county and SCF tables.

Label Analyzer (also known as the Label Splitter)

You may enter a USPS issued Mailer ID here.  The Label Analyzer will display this value (which you can then modify) whenever you are analyzing a label file created by the issue label update for this publication. The value entered here will take precedence over your entry on the Mail merge tab of the Preferences definition screen.

 

See Also