Publication definition (shipping tab)

This tab contains information regarding shipping charges as well as default shipping codes for your publication.

Shipping code overrides

When you enter a new subscriber QuickFill determines which of the six possible regions the subscriber is located in by looking up the subscriber's country code in the foreign country table. If you have entered a shipping code in the field for that region on this screen QuickFill will use that code as the default shipping code for the new subscription. If you have left the shipping code field blank on this screen then QuickFill uses the shipping code in the foreign country table.

Looking at it another way, the foreign country table specifies the default shipping code to be used for subscribers located in each country. The publication definition screen provides a way of overriding those values and specifying a shipping code to be used for all countries in the region.

Example: Most of your publications are sent airmail to Europe and the Americas, and by surface mail to other countries, so you set the default shipping codes in the foreign country table accordingly. However, you have one publication that must be sent by airmail to all foreign countries. Enter an 'A' in all regions except the USA and QuickFill will automatically use that code for foreign subscriptions to this one publication.

Shipping codes for renewal orders

Shipping codes for renewal orders always default to the shipping code of the previous order. However, you may override this code by entering a different code in the 'Shipping class' field when you enter the renewal.

Shipping codes and descriptions

Any of the 26 letters of the alphabet can be used as a shipping code. Typically you will use 'F' for first class mail, 'A' for airmail, but you can edit the descriptions of each of the shipping codes on this screen. Be aware that changes that you make to shipping code descriptions will affect all of your other publications too. Shipping code descriptions apply system-wide and are not unique for each publication.

Cost per issue column

Your entries in the 'Cost per issue' column controls the amounts that QuickFill charges subscribers for shipping. These values are the per-issue per-copy cost of postage and handling. You specify these amounts in dollars and cents to five decimal places. (That way, when QuickFill multiplies the price by the number of issues and copies per year, the result comes out as a round number.) If you don't charge separately for shipping and/or handling, leave 0's in the 'Cost per issue' column.

Allowed column

The checkboxes in the 'Allowed' column control whether or not a particular shipping code is allowed for this particular publication. Example: Most of your publications are delivered by postal mail using shipping classes F (first class mail) and P (periodical class), but a few are delivered by email only and use shipping class E (email). By setting the 'Allowed' checkboxes for codes F and P on the postal publications and for code E on the email publication you can avoid data entry mistakes when entering orders for new subscribers.

Presort column

The checkboxes in the 'Presort' column control whether or not the Issue Label update should create output files suitable for postal presort for these shipping classes. If you leave these boxes unchecked the Issue Label update will generate QuickFill standard label files which can be printed directly without further processing.

Postal presort files can be either dBase files or comma delimited text files (also known as CSV files). You choose which format you want on the Mail Merge tab of the Preferences screen. Click here for details on the presort label file format.

If you would like to view or print your labels from QuickFill prior to creating postal presort label files, leave the Presort box unchecked. When you run the Issue label update, QuickFill will create standard QuickFill labels. After viewing and/or printing these labels, you can click the 'Label Groups' button on the Labels tab of the 'Print saved reports' screen to split the label file up into its component groups and create a postal presort file, either as a dBase file or a comma delimited text file. The format of the files produced by this technique is the same as it would have been if you had checked the Presort box. Click here for details on the Label Splitter.

Minimum group size for presort

The Issue Label update sorts the issue labels into groups based on their characteristics.   Issues that should be packaged with a renewal notice go in one group, subscribers that require multiple copies go in another group and so on.  Some of these groups can be quite small and there isn't any benefit to performing a postal presort on them.  In this field you specify the smallest label group size that you consider to be worth doing a postal presort on.  Label groups that are smaller than this value will be output as standard printable labels so that you can print them and deal with separately from the main body of the issue labels.


See Also