General Ledger Report

Click here for a sample General Ledger report

This report shows the values of the QuickFill general ledger accounts (receivables from new orders, payments from new orders, etc.). This is particularly useful for getting the current status of your receivables or the deferred income without all of the detail that the 'Accounts receivable' and 'Deferred income' reports provide. It reports the period-to-date, year-to-date, inception-to-date, and unextracted amounts for each of these accounts. (Click here for a detailed description of how QuickFill sets up account codes.)

The 'Inception-to-date' accounts show you the current balance for balance-sheet accounts and cumulative income over the life of the publication for income-statement accounts.

The 'Unextracted amount' is any amount you haven't yet extracted for posting to your regular accounting system.

The earned income shown in this report takes into account income earned by running the 'Issue labels' update as well as that which is earned by processing transactions (such as adjustments) whereas the earned income reported in the 'Issue summary' report only takes into account income earned by running the 'Issue labels' update. Therefore, it is not likely that the earned income in the 'General ledger' report will match the earned income reported in the 'Issue summary' report.     

Accounting basis

Select 'Accrual' and the summary report will show values of the QuickFill general ledger accounts based on an accrual basis. Select 'Cash' and the report will show values based on a cash basis. Click here for more detailed information on the difference between the cash and accrual accounting systems.

You can run this report on either a cash or an accrual basis. That's because QuickFill keeps your books on both a cash and an accrual basis, even though you don't see both types of books when you run your accounting. How you run this report affects only this report. The method you use has no effect on your regular accounting. Running the report on an accrual basis when you keep your books on a cash basis (and vice versa) can provide valuable information that you couldn't obtain otherwise.

For example, let's say that you normally keep your books on a cash basis. Run the 'General ledger' report on an accrual basis and quickly see your receivables.

 

Click here for more information about Filter screens and Options for running reports.